Reports to: Executive Director of Curriculum

Wage/Hour Status: Nonexempt

Pay Family: Clerical/Paraprofessional

Pay Grade: 04

Minimum Hourly Salary: $18.90

Minimum Annual Salary: $33,264

Duty Days: 220 days per year

Primary Purpose:

Organizes and manages the routine work activities of this administrative department office and provides clerical services to the department head and other staff members.

Qualifications:

Education and Certification

• High school diploma or equivalent

Experience

• Three (3) years of secretarial or clerical experience
• Five (5) years of secretarial or clerical experience (preferred)
• Experience in a public education environment (preferred)

Special Knowledge and Skills     

• Ability to handle multiple tasks simultaneously
• Ability to meet established deadlines
• Proficient skills in keyboarding, word processing, and file maintenance
• Ability to use personal computer and software for word processing and to develop spreadsheets and databases, including but not limited to Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace
• Excellent organizational, communication (written and verbal) and interpersonal skills
• Ability to exercise good judgment in handling confidential information
• Professional demeanor and positive public relations skills
• Ability to be self-directed, addressing responsibilities without waiting for instruction
• Proactive in seeking clarification and/or answers when assignments are unclear.

Major Responsibilities and Duties:

Residential Facilities Responsibilities and duties

• Prepares correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.
• Compiles pertinent data as needed when preparing various state and local reports.
• Maintains physical and computerized departmental files.
• Maintains student records as needed.
• Performs routine bookkeeping tasks for the department, including simple arithmetic operations.
• Assists with the preparation of purchase orders and payment authorizations.
• Monitors and processes personnel time records, including leave requests and reports; compiles information and submits to central office.
• Answers incoming calls, takes reliable messages, and routes to appropriate staff.
• Maintains a schedule of appointments and makes travel arrangements for department staff.
• Receives, sorts, and distributes mail and other documents to department staff.

Other Related Duties:

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district-wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.